Skip to main content

Requesting Reimbursement for Association-Related Expenses

Sean Morrissey
Updated

As a valued member of an M&M Property Management community, it's essential to follow the correct procedure when seeking reimbursement for association-related expenses. Whether the expense was incurred for approved repairs, supplies, or services benefitting the HOA, submitting complete and accurate documentation ensures prompt processing. Below, you'll find a helpful overview detailing each step to make your reimbursement experience as straightforward as possible.

Step 1: Gather Required Documentation

  • Collect original receipts, invoices, or proof of payment for association-approved expenses.
  • Ensure all documentation clearly states the date, amount, vendor, and description of the expense.
  • If applicable, include approval documentation from the HOA board or committee.

Step 2: Complete the Reimbursement Request Form

  • Access the reimbursement request form on the M&M Property Management online portal or request it from your community manager.
  • Fill out all required fields, including payee details, expense description, and amount requested.
  • Attach all supporting documentation to your submission.

Step 3: Submit Your Request for Review

  • Submit your completed form and documentation via the online portal, by email, or to your community manager.
  • The management team reviews your request based on the association’s governing documents and policies.
  • You will be contacted if further information is required or once a decision is made.

When Reimbursement is Approved

  • Funds are processed according to HOA disbursement schedules and sent to the account or address provided.
  • Contact your community manager for updates or to address any concerns about your reimbursement.

Conclusion

By following these steps and providing accurate, complete documentation, you help M&M Property Management ensure efficient processing of your reimbursement requests. Should you have any questions or require assistance, please reach out to your community manager. Our team is committed to supporting your association’s financial integrity and your satisfaction.

Related articles